Establish & Manage Policies & Procedures

The Benefits of Automating Policy Management

In the 2017 NAVEX Global Policy & Procedure Management Benchmark Report, we discovered that half of the businesses we surveyed had more than 100 unique policies, procedures or other related documents. Managing numerous policies and procedures for hundreds or even thousands of employees is no small feat, even with a whole team. Without automation, your organisation is at risk of some of these policies and procedures slipping through the cracks, leading to compliance issues.

Policy management automation reminds you when policies need to be updated, saves your organisation time and money, ensures that all relevant parties have read and attested to the appropriate policies, and provides easy access to each document and procedure.

PLAN

This is where you build your team and map out exactly who is responsible for each task in policy management. This may include roles like writers, reviewers, approvers, stakeholders, or proxy authors. There should be representatives from all relevant departments and even regional locations.

IMPLEMENT & AUTOMATE

Without a fully automated system, you’re leaving yourself vulnerable to misinformation and even legal troubles. Don’t take chances with human error, printed manuals, or the distribution of USB sticks with sensitive company information. Use a secure, centralised system to store all these important documents.

CREATE & DISTRIBUTE

Policy management software helps you maintain the latest version so employees don’t accidentally read an outdated version. This single source of truth also distributes policies easily and tracks attestations with each document version, automatically archiving the older policy. This involves the four sub-steps of researching and creating policies, reviewing and approving, distributing and updating.

MEASURE

Monitor the system and how it’s being used. How many users are attesting in the system? Is the policy creation and distribution process working more effeciently? Use industry benchmarks to see how your programme compares to others.

View the full PolicyTech case study

Case Study

Resources